Reports To: Chief Financial Officer
Major Functions: This position is responsible for all aspects of tracking, accounting, and reporting on the organization’s grant funds. This position will ensure accurate and timely invoicing and financial reporting for all grants monitor the status of all grant funds to ensure match requirements are met and use of grant funds are maximized. This position will serve as the primary liaison with all program staff and will keep staff informed of the status of their grant funds. Will work closely with the Chief Financial Officer and the Senior Grants & Compliance Manager to prepare grant budgets.
FLSA Status: Exempt
- Reviews all Purchase/Payment Requisitions (PPRs) to ensure proper backup and authorizations. Codes all PPRs with correct GL codes and grant funding codes.
- Prepares all grant invoices and grant financial reports
- Maintains monthly status report of all grant funds and keeps CFO and Program Managers informed of status
- Proactively monitors all grant funds to ensure match requirements are being met and spending rates are appropriate to achieve maximum utilization of funds. Alerts CFO immediately of any issues and works with CFO to problem solve.
- Communicates and maintain relationships with grant funder contract managers.
- Responds to funder questions and resolves invoicing issues.
- Serves as primary support during grant funder monitoring/audits
- Prepares annual financial audit schedules related to grant funds and assists independent auditors with pulling documentation for grant testing.
- Works with the CFO to evaluate and continually improve the Grants Management process
- Maintains fixed assets and records monthly depreciation expense
- Monitors internal controls to assure proper compliance with accounting principles.
- Collects and analyzes account information by reconciling financial discrepancies.
- Works cooperatively with various departments to meet fiscal goals.
- Participates in organizational committees and meetings. Supervises volunteers on appropriate projects.
- Responsible for understanding and acting in accordance with CASA policies regarding harassment and discrimination complaints.
- Performs other duties as assigned.
- Bachelor’s degree in Accounting.
- At least 2 – 5 years of related experience
- Experience in accounting for federal and state grant funds preferred.
- Proficient in Microsoft office software applications.
- Knowledge of Blackbaud’s Financial Edge preferred.
- Possess the ability to climb stairs and lift at least 50 pounds.
- Possess a valid Florida State Drivers License to be annually verified.
- Willingness and ability to drive agency vehicles.
- Agree to participate in a background check upon employment.
- Must possess excellent organizational skills, well-developed verbal and written communication skills and the ability to effectively deal with complex issues.
- Ability to exercise good judgment, to problem solve and to work independently as well as part of a team.
- Ability to multitask and meet multiple deadlines.